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Writer's pictureIrene + Co Events

Behind the Scenes of a Real Wedding: A Day in the Life of a Wedding Planner

Dive into the intricate ballet of orchestrating a dream wedding with me, as we navigate the day before and the actual day of a breathtakingly detailed celebration. Here's an inside look at the precision, proactive strategy, and passionate teamwork that goes into each wedding I plan.


Behind the Scenes of a Real Wedding


The Day Before: Preparation in Action

Our day kicked off early, unpacking and setting up at the venue—a process smoothed by our strong relationships with venue managers. Thanks to these partnerships, we were able to unload and account for the myriad of details that would make this wedding extra special. Our team efficiently installed a custom dance floor wrap and collected personal items from the couple, like cherished memory photos, to integrate into the venue decor.


Although not contracted for the rehearsal dinner, we noticed a few gaps in preparedness. True to our ethos of going above and beyond, we stepped in to assist with place settings and other small but significant details. After a long day of meticulous planning and setup, we finally rested, gearing up for the big day.


Wedding Day: Early Start and Ongoing Coordination

I woke early, by 6:00 AM, driven by intuition that the bride might need early support. Arriving at the venue by 7:00 AM—earlier than scheduled—I was right. The morning buzzed with activity as we helped settle the HMUA team, arranged for coffee and snacks, and assisted the bridal party in the suite.


Simultaneously, my team was a whirlwind of activity: organizing vendors, setting up large décor items like an ice sculpture and a detailed table assignment wall, and laying out tables and linens. We made sure everything from power access for the DJ to the precise placement of ceremony chairs was perfectly coordinated.


Understanding the demands of such a detailed day, we catered lunch for all vendors to ensure everyone stayed hydrated and happy. My team also managed the back stock of items, guided the photo and video teams per the timeline, and orchestrated the critical first look.


Seamless Execution Through Every Moment

As guests began to arrive, we transitioned smoothly into the ceremony, managing a floral flip to the reception setup. Throughout the event, communication with catering was key to adhering to the meticulously planned run of show, which had been over a year in the making.


After all formalities, it was time for the guests and the couple to dance the night away. Meanwhile, we prepared the getaway car and managed the bubble exit and the setup for the after-party. Responding to a last-minute request, we added enhancements to ensure the night ended on an extraordinary note.


Post-Celebration: Detailed Wrap-Up

As the night wound down and guests began their journeys home via Uber and shuttles, our team conducted a thorough cleanup of the reception, ceremony, and cocktail spaces. We ensured every detail was back in place, confirming that nothing was amiss.


Following all vendor departures, I personally walked through the venue with the manager to guarantee that we left the space as pristine as we found it, adhering to all contract terms and ensuring no damage occurred.


Reflection: The Heart Behind the Hustle

This wedding was a testament to our commitment to not just meet expectations but to exceed them in every possible way. It showcased our dedication to detail, proactive problem-solving, and the heartfelt passion that defines our approach to wedding planning. Each wedding is not just an event but a mosaic of cherished moments, carefully crafted and seamlessly executed to create a day that's as unforgettable as it is joyful.


Behind the Scenes of a Real Wedding

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